| |
Site inspections, venue contracts and communication of timelines |
|
Preparation/design, printing and distribution of brochures/flyers |
|
| |
| |
Budget preparation and maintenance of the accounting system for the conference, a full set of auditable accounts |
|
Coordinate event setting and set up/pull down arrangements |
|
| |
| |
Source catering requirements and costs appropriate for event |
|
Source and manage audio visual, equipment and staging |
|
| |
| |
Source group accommodation and block booking arrangements |
|
Prepare and print conference programme |
|
| |
| |
Develop/host/maintain an event website and online registration system |
|
Provide email or web access during the event |
|
| |
| |
Venue liaison throughout the event |
|
Organise photographer |
|
| |
| |
Register and process all delegate correspondence, tax invoices and receipts, confirmation emails |
|
Create and distribute CD/DVD’s of speaker presentations |
|
| |
| |
Develop and maintain final registration database and prepare and print all name badges |
|
Manage Trade Exhibition, trade kits, sponsorship proposals |
|
| |
| |
Provide full on-site management, staff, computerised registration |
|
Manage all room blocks and delegate accommodation requirements |
|
| |
| |
Manage speakers program, call for papers, abstracts, collation and printing |
|
Develop and manage a social program or pre/post tours |
|
| |
| |
Conduct delegate surveys and report |
|
Source and prepare all event merchandise, satchels, inserts, gifts etc |
|
| |
| |
Full conference report including financials at conclusion |
|
Sell sponsorship/trade exhibition space |
|
| |
| |
None of the above, we only require an experienced conference consultant to work with the committee |
|
